UNOPS - Support Services Senior Assistant - Tirana, Albania

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Closing date: Wednesday, 28 July 2021

Under the direct supervision of the Project Manager, the Support Services- Senior Assistant will be responsible for provision of technical and administrative assistance, including processing of financial data, to the implementation of all Project related activities. The Senior Assistant will undertake the following activities/responsibilities: Administration:

• Support day to day general administrative activities covering expense claims, premises maintenance, transport and logistics, security issues and ensure safety of equipment and property;
• Assist to summarize and/or highlight information for general administrative matters and make research and compile material for briefing and presentations on administrative matters;
• Support, on an as needed basis, the procurement activities including participating in bid opening boards, evaluation assistance, market research;
• Support with project management report obligations: planning of timely delivery of reports (to client and internally), preparation of reports, update work plans if needed, keeping track of progress in between reporting moments;
• Act as UNOPS Albania Travel Focal Point, prepare travel authorization forms, calculate the travel costs, and liaise with approved travel agent in obtaining tickets, security clearance and ensuring necessary logistics' arrangements have been made;
• Draft meeting minutes, correspondence, reports, evaluation and justification, as required on general administrative and specialized task that may be of confidential nature;
• Assist in developing effective systems and procedures to improve and streamline work and communication flow within the team to meet the business requirements;
• Assist in maintaining and repair of office equipment and other properties.